Virtual data rooms are a convenient method to store and distribute confidential documents. They are utilized in M&A transactions and loan syndication as well as private equity and venture-capital transactions, as well as other corporate collaborations that require the sharing of sensitive information with other parties. They allow for the safe storage of intellectual property, and prevent it from being stolen.

While some VDR providers are focused on specific sectors or types of transactions They all provide a full set of security features that are typically needed for any kind of handling of data. The most crucial features include granular permissions to access, multi-factor authentication, document watermarking and fence view, which can prevent screenshots.

VDRs also offer a range of features for processing files which are not offered by the majority of file sharing services. They can, for instance, convert handwritten or typed data into searchable files, convert paper documents into digital formats, and let users extract specific details from pdf files. They can make files easier to read by converting them into different formats based on user needs.

Before deciding on a virtual data room provider, be sure to verify the security and compliance certifications of the company. Find a service that has at minimum ISO 27001, SOC 1/2/3 and GDPR. It’s also recommended to research the credibility of the provider through software review sites such as Capterra and TrustRadius. You’ll gain an insight into the capabilities of the company and also their customer experience. It will also help you determine whether they are able to handle the volume and the complexity of your data.