Secure Data Management is a process that involves setting up company guidelines and standards to maintain the integrity and security of data over time. This includes limiting data access through passwords, using strong encryption tools and the requirement of two-factor authentication for all logins. It is also crucial to ensure that databases are properly configured to protect against attacks, minimize loss in the event breaches, and make it easier for users to understand what data has been compromised.
It’s important to remember that this is a process procedure and that companies must strive to adhere to these rules at all times, or risk the consequences of being negligent stewards of customer data. That could include lawsuits, negative media and even the possibility to lose customers who switched brands in the aftermath of an incident involving data.
Step 1 – Inventory All Users and categorize. This involves creating groups of people who interact with the system, and defining their basic rights. It doesn’t need to be a precise science however, it should be as precise as is possible to ensure that access controls aren’t overly expansive and ineffective.
Following this, you’ll have to create an “chain of custody” for all interactions and changes to the data. This will assist in defending any future lawsuits and will provide peace of mind for customers who may be concerned about their personal data being shared with insecure parties.